We want IceCon to be a comfortable, relaxed and welcoming event for everybody. To ensure this we have a Code of Conduct that seeks to ensure that the behavior of any individual or group does not disturb the members or the event. We do assume that our members and attendees will be respectful to each other, but still realize that issues might come up. We will deal with any issues as quickly, efficiently and fairly as possible
IceCon should be a place where everyone feels welcomed and comfortable.
Discrimination or prejudiced behavior (based on, but not limited to, gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age or religion) is not tolerated.
Harassment of any kind is not tolerated. If someone tells you “no” or asks you to leave them alone, your interaction with them is over.
Convention participants violating these rules may be sanctioned or expelled from the convention without a refund at the discretion of the convention organizers.
Harassment includes, but is not limited to:
- Verbal comments that reinforce social structures of domination [related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, age, religion, [your specific concern here].
- Sexual images in public spaces
- Deliberate intimidation, stalking, or following
- Harassing photography or recording
- Sustained disruption of talks or other events
- Inappropriate physical contact
- Unwelcome sexual attention
- Advocating for, or encouraging, any of the above behaviour
Participants asked to stop any harassing behavior are expected to comply immediately
Exhibitors in the expo hall, sponsor or vendor booths, or similar activities are also subject to the anti-harassment policy. In particular, exhibitors should not use sexualized images, activities, or other material. Booth staff (including volunteers) should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment.
If a participant engages in harassing behaviour, event organisers retain the right to take any actions to keep the event a welcoming environment for all participants. This includes warning the offender or expulsion from the convention with no refund.
Event organisers may take action to redress anything designed to, or with the clear impact of, disrupting the event or making the environment hostile for any participants.
We expect participants to follow these rules at all event venues and event-related social activities. We think people should follow these rules outside event activities too!
If someone makes you or anyone else feel unsafe or unwelcome, please report it as soon as possible to the reception at the event or to any IceCon volunteer. Try to provide a name, badge name/number and/or physical description of the person(s) involved.
When taking a personal report, our staff will ensure you are safe and cannot be overheard. They may involve other event staff to ensure your report is managed properly. Once safe, we’ll ask you to tell us about what happened. This can be upsetting, but we’ll handle it as respectfully as possible, and you can bring someone to support you. You won’t be asked to confront anyone and we won’t tell anyone who you are.
Our team will be happy to help you contact hotel/venue security, local law enforcement, local support services, provide escorts, or otherwise assist you to feel safe for the duration of the event. We value your attendance.
Photography, Recordings and Privacy
IceCon Photography / Recordings
Photography and video and/or audio recordings can be made by IceCon during events. The likenesses of event attendees and members may appear in those recordings. Attendees and members agree to assign without compensation the use of their likeness in promotional material.
Personal Photography / Recordings
Please be polite and ask before taking photographs or recordings of attendees and members whenever possible. Remember that just because someone is in costume does not mean that they are automatically granting permission to be photographed. Video and audio recording and photography for personal archival use only is generally acceptable unless individuals make it clear that they do not want to be photographed or recorded. In that case, any photographing or recording them is expressly forbidden. Anyone who persists in filming/recording/photographing IceCon members who have denied their consent will be expelled from the convention.
Revocation of Membership
IceCon reserves the right, at its sole discretion, to take such actions as it feels appropriate where any individual or group is found to have breached this Code of Conduct. These actions include, but are not limited to:
- talking with all parties involved and attempting to mediate a solution
- issuing verbal warnings
- revoking memberships and requiring that the person(s) leave the event
- banning membership of, and attendance at, the remainder of IceCon (including any post-IceCon events)
- involving hotel or facility staff or security
- reporting the matter to local police
IceCon reserves the right to revoke membership and to eject anyone at any time from the convention without a refund.
IceCon reserves the right to amend these rules at any time without prior or posted notice and reserves the sole right of interpretation.
Please keep in mind that these rules involve, of course, “worst-case” scenarios and are put in place to ensure the safety and comfort of our members. They are not all-inclusive; in all cases, the singular rule that supersedes all others is:
Any action or behaviour that is illegal or causes significant interference with event operations, excessive discomfort to other attendees, or adversely affects IceCon’s relationship with its guests, its venue, or the public is strictly forbidden and may result in revocation of membership privileges.